I never was a JW, but this (and many other similar examples) remind me of a long time ago when, as a small child, I loved playing 'libraries' or 'offices'. In other words, writing nonsense on small bits of paper, and a rubber date-stamp could keep me happy for hours.
Do some people in the appropriate departments at Bethels have a collection of jealously-guarded rubber stamps which only they are allowed to use (under the direction of their god, of course)? Does promotion include the issue of another, more exclusive, rubber-stamp or (perhaps the ultimate) being allowed to write comments on forms in a different colour ink?
Enquiring minds need to know!
(ETA:) It should always be remembered that in any organisation the primary purpose of a memo or report is to protect the sender rather than inform the recipient. I bet right now in the 'new light' of Candace the legal eagles are working overtime reviewing all this stuff.